DISTRICT MEETING AGENDA 
MARCH 13, 2017 – FINAL

1.    AGENDA
1.A.   Call to Order
          Chairman Allen called the District Meeting to order 6:00 p.m.

1.B.   Pledge of Allegiance
         Commissioner Allen led the Pledge of Allegiance.

1.C.    Roll Call
Vicky Fay called the roll.  The following Commissioners were present: Tony Allen, Kay Cullen, George Mirabella, Danny Powers and Bob Thomas.  There was a quorum.

Also present were Don Bock, Vicky Fay, David Garrido, Jennifer Johnson, Scott Robinson and Theron Simmons.

2.    APPROVAL OF AGENDA & MINUTES
2.A.  Approval of March 13, 2017 Agenda
The Clerk requested Item 7.H. the Change Notice to the Contract for RPF-001 be removed from the agenda.  Commissioner Thomas requested that agenda item 7.I. Dive Team be added to the agenda.  

MOTION:   Commissioner Mirabella made a motion to approve the 
March 13, 2017 District Meeting Agenda as changed, which was 
seconded by Commissioner  Thomas.  The Board unanimously 
passed the motion.

 2.B.  Approval of Minutes
          2.B.1  Approval of Minutes of February 13, 2017 District Meeting Minutes

MOTION:   Commissioner Mirabella made a motion to 
approve the February 13, 2017 District Meeting Minutes.  
Commissioner Cullen seconded the motion, and the Board unanimously passed the motion.

3.    CHAIRMAN’S REPORT 
  Commissioner Allen requested anyone requesting to speak submit a “Speaker’s Card”.

4.    SECRETARY’S REPORT  
  The Secretary did not have any items to report to the Board.  

5.    PUBLIC COMMENTS
       Sue Heim addressed the Board for Items 7.E. and 7.G.

6.    OLD BUSINESS
        6.A.   DISCUSSION:  (Stroke/Stemi Alert)  
The Commissioners met with Dr. Steed.  The KLFR&EMS District protocols utilized by Fire District are the same approved by the American Heart Association and American Stroke Associations.  Dr. Steed will conduct  continuing education training.  It was determined that the District and Fire Department protocols were proper.

7.    NEW BUSINESS
7.A.  MOTION/APPROVAL:  Roberts Rules of Order (Minutes)   
Commissioner Powers reviewed  Roberts’ Rules of Order, and would like to reconsider the previous motion.  The audio tapes have a two year retention period.

MOTION:   Commissioner Powers made a motion that from this meeting
forward in accordance with Robert’s Rules of Order all comments, debate,
preamble, discussion and public comments be omitted from the minutes
so that the minutes accurately reflect what was done and not what was
said.  The motion was seconded by Commissioner Cullen.  The vote was as 
follows:  Cullen (Yes), Mirabella, (No), Powers (Yes), Thomas (No) and
Allen (Yes).  The motion passed.

       7.B.  DISCUSSION:  Surplus Ambulance Minimum Bid Pricing  
   This item was changed to a Discussion item.  The ambulances have been placed on   
   govdeals.com, and the minimum bid is $1,000 with a reserve at $5,000. Establishing
   the minimum bid this way opens the door for more opportunities to the District  
   when the vehicles are being disposed.

7.C.  MOTION/APPROVAL:  Resolution 2017-002 Monroe County Court Judgeships  
          The District cannot support a political candidate; however, the District can support 
          issues.  The District can support issues if it is determined that it is in the best interest 
          of the District and the public.

MOTION:   Commissioner Mirabella made a motion to 
approve Resolution 2017-002 which supports the Monroe 
County Court Judgeships.  Commissioner Powers seconded 
the motion, and the Board unanimously passed the motion.

7.D.  MOTION/APPROVAL:  Affidavit Approving Monroe County Ordinance
         #031-2016 Dissolution of Upper Keys Health Care Taxing District
        Legal revised the Affidavit received from the County.  Funding may only be used for 

7.D.  MOTION/APPROVAL:  Affidavit Approving Monroe County Ordinance
         #031-2016 Dissolution of Upper Keys Health Care Taxing District (Continued)
             trauma or emergency medical service-related equipment or apparatus

MOTION:   Commissioner Thomas made a motion to accept the 
Affidavit  for County Ordinance #031-2016.  Commissioner
Powers seconded the motion, and the Board unanimously 
passed the motion.

7.E.  MOTION/APPROVAL:  Fire Protection & Safety Grant  
               This item was changed to Discussion, and will be tabled to the next meeting.  

7.F.  MOTION/APPROVAL:  Paramedic Schedule
         This item was removed.   

7.G. MOTION/APPROVAL:  Alpine Software (Red Alert System) $5,535.00  
  The Alpine software request is a sole source item, and that is the reason there are not
   additional quotes.   This is a Fire Department capital outlay item (522.640), and the  
  upgrade is in addition the already budgeted $20,235.00 upgrade. The first purchase
  was issued on November 14, 2016 for this budget line item.  This item will be tabled 
  until the next meeting to get more answers for the reminder, page, and pre-plan
  modules; training costs, training and consulting; and terms and conditions.

      7.H. MOTION/APPROVAL:  LaRocco RFP 17-001 Contract Change Notice #1  
              This item was removed.

     7.I.  DISCUSSION:  Dive Team
This item relates to the Canadian film diver that died while diving.  The relationship/structure of the Dive Team within the KLVFD and the District needs to be clarified.  There is a Fire Department Information Bulletin to the SOP pertaining to the Dive Team.
 
MOTION:   Commissioner Thomas made a motion to  direct Legal 
to work with the fire department and legal to work out issues.
The motion was withdrawn as legal indicated it was clear that
it was the desire of the Board to resolve any issues.

8.   FINANCIAL REPORT  
      8.A.  District Financial Report 170131
Finance provided the four-month financial report.  The District Board received total revenues of $72,376 In January, and the year to date of $1,992,488 or 75.67% of 
budget.  The District Board spent $31,088 on January with the year-to-date expenditures totaling $131,537 or 45.52% of budget.    

The Fire Department pent 4122,654 in January, and the year-to-date expenditures
were $940,146 or 46.8% of budget.   The expenses are high due to prepaying the new engine.  The repairs and maintenance expenditures for equipment and buildings are high.  Some of the items in these accounts are the maintenance agreements for the Plymovent systems, Motorola phones/ pagers, and generator maintenance.  
 
The Ambulance Corps spent $53,092 in January, and the total year-to-date expenditures were $221,648 or 36.19% of budget.   

The total District expenses for January was $206,836, and the total District year-to-date expenditures are $1,293,332 of 44.44% of budget.  There was a deficit of $134,460, and  $62,500 (1/4 of the set aside) was transferred to the Vehicle Replacement Fund.  There was a total deficit of $196,960 for the month of January;  however, there currently is a surplus of $636,655 year to date.  The District budgeted for a reduction of fund balance for the year of $527,524.

The District needs to review the usage at the stations to determine if irrigation meters need to be installed, and Finance will provide backup information to the Commissioners on usage.

 9.    LEGAL COUNSEL REPORT         
        Legal did not have any additional items.
  
10.   AMBULANCE CORPS REPORT 
        10.A.  Monthly Report (Minutes/Treasurer’s Report) 170131 
The Corps lost one paramedic and promoted another one to replace the open position.  Ocean Reef is offering classes to Key Largo Members in June and July.  The University of Miami will be coming down to Ocean Reef.  KLVAC Board agreed to move the paramedic scheduler from $1.00 an hour into the volunteer reimburse- ment at $250 per month.  This is a position item.  

11.     FIRE DEPARTMENT REPORT 
          AI 11.A.	KLVFD Monthly Report (Minutes/Treasurer’s Report) 170131 
AI 11.B.	KLVFD Performance Reports 170131 & 170228  
Engine 25 is at Cummings.  The injectors are bad, and repair costs are estimated about $2,000.  The repair should be done next week.  Engine 24 is up there for an oil leak and the repair is estimated at $100.  The Fire Department supported a 

AI 11.B.	KLVFD Performance Reports 170131 & 170228  (Continued)
Sheriff’s Office special detail to cleanup and paint a veterans home.  The Fire Department requested additional information from the Sheriff’s Office to support other special details.  The new engine should be ready in August per E1.  The closed maintenance for E1 is the Broward County Sheriff’s Office.  The department has lost two firefighters to other departments.

12.     COMMISSIONER ITEMS
The installation of the Phase 5 fire hydrant project has been completed.  Payment to LaRocco is pending the Fire Department verifying operability of the hydrants.  Enough funds will be remaining to partially install another hydrant.  Hydrant 17-03 from Phase 6 will be moved to Phase 5.
 
13.    NEXT MEETING
         There will be a Strategic Planning Workshop and District Meeting scheduled on 
         March 27, 2017.

14.   ADJOURN
Commissioner Thomas made a Motion to Adjourn at 7:19 p.m., which seconded by Commissioner Cullen.

1st /2nd Quarter Meeting Schedule: 
March 27, 2017 Strategic Planning Meeting
March 27, 2017 District Meeting (if required)
April 10, 2017 District Meeting (if required)
April 24, 2017 District Meeting
May 8, 2017 District Meeting (if required)
May 22, 2017 District Meeting
June 12, 2017 District Meeting (if required)
June 26, 2017 Budget Workshop (KLVAC Budget) & District Meeting

(See Attached)

DOCUMENTS
AI 2.B.1.	District Meeting Minutes 170213
AI 7.C.		Resolution #2017-002, Monroe County Judgeships
AI 7.D.		Monroe County Affidavit & Ordinance #031-2016 
AI 7.F.  	       This item was removed from the agenda
AI 7.G. 	             KLVFD Alpine Software (Red Alert System) $5,535
AI 7.H. 		LaRocco RFP 17-001 Contract Change Notice #1 - TBD
AI 8.A.		KLFR&EMS Financial Report 170131
AI 10.A.		KLVAC Monthly Report (Minutes/Treasurer’s Report) 170131 
AI 11.A.		KLVFD Monthly Report (Minutes/Treasurer’s Report) 170131
AI 11.B.		KLVFD Performance Reports 170131 & 170228