DISTRICT MEETING MINUTES  
November 13, 2017 – FINAL
 (KLVFD – Station #24) 
1.   AGENDA

1.A.   	Call to Order

Commissioner Allen called the District Meeting to order at 6:16 p.m.

1.B.   	Pledge of Allegiance
	 
Commissioner Allen led the Pledge of Allegiance.

1.C.   	Roll Call

Matthew Francis called the roll.  The following Commissioners were present: Commissioner Powers; Commissioner Tony Allen; Commissioner George Mirabella; Commissioner Bob Thomas; Commissioner Cullen was absent.  There was a quorum.

Also present were Jennifer Johnson and Matthew Francis, Esq.

2.    Approval of Agenda & Minutes
     
2.A.  	APPROVAL OF AGENDA:  District Meeting November 13, 2017

MOTION:   Commissioner Allen made a motion to approve the November 13, 2017 District Meeting Agenda.  Commissioner Thomas seconded and the Board unanimously passed the motion.

2.B.  	APPROVAL OF MINUTES:  

2.B.1   	FINAL Public Hearing Meeting Minutes– October 16, 2017 – 

Commissioner Allen made a motion to approve the October 16, 2017 Public Hearing Meeting Minutes.  Commissioner Thomas seconded, and the Board unanimously passed the motion.

		2.B.2	October 16, 2017 District Meeting Minutes

MOTION:   Commissioner Allen made a motion to approve the October 16, 2017 District Meeting Minutes.  Commissioner Thomas seconded, and the Board unanimously passed the motion.

3.     	PUBLIC COMMENT

	Sue Heim
4.     	CHAIRMAN’S REPORT 
        
        	The Chairman did not have any items to report to the Board.

5.     	SECRETARY’S REPORT  
        
        	There were no items reported by the Secretary.

6.    	OLD BUSINESS
         
6.A.   DISCUSSION:  Fire Hydrant Project  

         	Project Completed

7.     NEW BUSINESS  

7.A.  	MOTION/APPROVAL:  Ratification of Travel Authorizations for 4 Firefighters to attend the Great Florida Fire School for $2,769.44 (Johnson)

MOTION:  Commissioner Thomas made a motion to approve the Ratification of Travel Authorizations for 4 Firefighters to attend the Great Florida Fire School. Commissioner Powers seconded the motion.  The motion was unanimously passed by the Board.

		7.B.  	MOTION/APPROVAL: Resolution 2018-001 Budget Amendment (Johnson)

MOTION:  Commissioner Thomas made a motion to approve Resolution 2018-001 Budget Amendment.  Commissioner Powers seconded, and the Board unanimously passed the motion.

7.C. 	DISCUSSION:  Special Taxing District (Mirabella)  
         	
A discussion was had with legal regarding the procedure for potentially increasing the millage rate.  Legal was directed to request an Attorney General Opinion as needed.

7.D.  	MOTION/APPROVAL:  Purchase of monitor from Ten-8 for $2,733.58 (Johnson)
 
MOTION:  Commissioner Thomas made a motion to approve the purchase of a monitor from Ten-8. Commissioner Powers seconded. The motion was unanimously passed by the Board.

7.E.  	MOTION/APPROVAL:  ILA Monroe County – Purchase of Ramfan 
from NAFECO for $4,50l.41 (Johnson) 

MOTION:   Commissioner Thomas made a motion to approve the Purchase of Ramfan.  Commissioner Powers seconded, and the Board unanimously passed the Motion.

		7.F.  	MOTION/APPROVAL:  Purchase of E-1 Pumper from 
Hall-Mark RTC for $523.284 (Johnson)

MOTION:  Commissioner Thomas asked for specs of the truck, after which discussion was had, Commissioner Thomas made a motion to approve the purchase of the E-1 Pumper. Commissioner Mirabella seconded.  The Board unanimously passed the Motion. 

ADDED

7.G 	Replacement of A/C via Rex Air at Station 24

MOTION:  A motion to approve the replacement of the upstairs HVAC system in Station 24 was made by Commissioner Allen.  A bid from RexAir in the amount of $8,600.00 was presented for Board approval.  Board asked for service contract on system. Commissioner Mirabella seconds; no votes; Motion passes.
	
	8.   FINANCIAL REPORT  

       	8.A.   	District Financial Report

Jennifer Johnson reported the District received $639,000 of revenue in August, and 100% of the 97% of ad valorem taxes budgeted for FY 2015-2016 has been collected.  The District’s expenses for the month of August were $10,439.07, and the year-to-date District expenses are $258,173.15.  The District has expended 93.47% of the District’s budget.

The Fire Department’s August expenses were $80,754.75.  The year-to-date expenses are $1,240,973 or 86.45% of budget.  The Ambulance Corp’s August expenses were $37,397; and, the year-to-date expenses are $628,458 or 66.57% of budget.

The total overall District Budget is 80% of the projected budget.  There is currently a net loss of $128,520; however, there are two outstanding invoices due from Monroe County for over $100,000 each.  Finance does not believe the District will need to dip into the Unused Fund Balance this year.

               9.   		LEGAL COUNSEL REPORT
	
		Legal had no further report.

              10.   	AMBULANCE CORPS REPORT

A discussion was had regarding the need for two paid and two volunteers.
 
		10.A.  KLVAC Monthly Report 171031

11.   	FIRE DEPARTMENT REPORT 

		 11.A.  	KLVFD Performance Reports 171031

The proposal for the purchase of SCBA’s for all firefighters through Scott Robinson came under budget by $3000.00 under a Lake County piggy back purchase. Awaiting purchase until Scott’s new pack is available. Look into maintenance contracts for packs. 

Discussions were had regarding maintenance of Station 24; painting, replacement of side door, removing hedges and relocating the flagpole.

12.	COMMISSIONER ITEMS

The board discussed the purchase of either gift cards or gift certificates for Commissioner Kay Cullen and District Clerk Vicky Fay.  Additional discussions regarding the hiring of a grant writer and the Honor Guard scheduling were conducted.

13.  	NEXT MEETING
         
December 11, 2017 District Meeting (if required)
        	
MOTION:   Commissioner Mirabella made a motion to hold the December 11, 2017 District Meeting and cancel the December 18, 2017 District Meeting; Commissioner Allen seconded; motion passes.

14.	  	ADJOURN

Commissioner Thomas made a Motion to Adjourn at 7:16 p.m., which was seconded by Commissioner Allen.  

4th Quarter Meeting Schedule: 

December 11, 2017 District Meeting